Hospital systems buy slowly and through the right person. Reach Crew finds the IT leader at each system who owns your problem and writes a short note about the project their team is running now.
CheckernowDana Whitfield’s work email verified by 2 sources
Goals / Health tech selling to hospital systems
Goals Health tech selling to hospital systemsPauseApprove 1
Reach 80 CIOs and IT directors at Texas hospital systems with 5 or more hospitals by March.
Goal: reach people, book any yesOn track Houston, TX
Scout27people found
Checker24verified
Writer14drafts ready
Courier9:30their time
Dana WhitfieldVP of Information TechnologyLone Star HealthLeads the move of 14 hospitals to one records system this spring.96Draft ready
Priya RamanChief Information OfficerGulf Coast Health PartnersSpoke on keeping patient records online during upgrades.92Sent 9:30 am
Marcus HaleDirector of IT InfrastructureBrazos Valley MedicalHiring two systems engineers for a data center move this quarter.87Checking
Replies
Dana WhitfieldVP of Information Technology, Lone Star Health
“Happy to talk. Tuesday at 2 works for me.”
Tue, Nov 172:00 pm, their timeBook it
Sends at 9:30 amOn a weekday, in Houston’s time zone
One sentence in. Checked people and personal drafts out.
80CIOs and IT directors in the goal
3 of 3shown here are Verified by 2 sources
9:30am on a weekday, in their time zone
0emails sent until you approve them
The people
Who Scout brings back. Each one with a reason and a checked email.
Texas hospital systems that run 5 or more hospitals, then the CIO, VP of IT or director of infrastructure who owns records system upgrades at each.
Verified means 2 sources confirm the work email. Likely can have 1. Every person and firm here is fictional.
Goals / Health tech selling to hospital systems
People found3 shown, each with the reason they fitAll verified
Dana WhitfieldVP of Information TechnologyLone Star HealthHouston, TXLeads the move of 14 hospitals to one records system this spring.Fit score 96Verified
Priya RamanChief Information OfficerGulf Coast Health PartnersSan Antonio, TXSpoke on keeping patient records online during upgrades.Fit score 92Verified
Marcus HaleDirector of IT InfrastructureBrazos Valley MedicalAustin, TXHiring two systems engineers for a data center move this quarter.Fit score 87Verified
Every address confirmed by 2 sources before a word was draftedReview drafts
The first email
The first email, ready for your approval.
Short and specific. It names the project the reader is running and offers something useful, so the ask feels earned.
Maya LundHead of Sales, Uptrail
Sends at 9:30 am on a weekday, their time
From your own Gmail or Google Workspace
Waits for you. Change any word first.
Draft from WriterFirst email to Dana Whitfield
VP of Information Technology, Lone Star Health
ToDana WhitfieldCC / BCC
Fourteen hospitals, one records system
Hi Dana,
Congratulations on moving all 14 hospitals to one records system. Doing that while every unit stays online is no small thing.
Uptrail plans each cutover hospital by hospital and runs the old and new systems side by side until every check passes. Two health systems in the South used it last year with no unplanned downtime.
Would 20 minutes next week be useful? I can bring the cutover plan one of them used.
Best,
Maya Lund
Head of Sales, Uptrail
ApproveSkipEdit
What happens next. Each step has an owner.
You
Read it, change any word, approve it.
Nothing sends until you approve, one by one or all at once. Approve all is an opt-in.
Dana WhitfieldFourteen hospitals, one records systemApproveApprove all
Courier
It goes from your own Gmail at 9:30 am.
On a weekday, in their time zone. Warm-up: a new Gmail sends 5, 8, 12, then 20 a day. Google Workspace sends 5, 10, 20, then 30.
Writer
A short follow-up on day 3 and day 7.
Only if they have not replied. A reply or an opt-out stops them for that person.
Day 3Day 7Stops on reply
Replies
Answers land in your own inbox.
Turn on book any yes and a yes gets a slot from Google Calendar or Cal.com. Opt-outs go on your do-not-email list.
Dana repliedHappy to talk. Tuesday works.
Meet Courier: Hospital IT leaders read email before rounds and meetings start, so each one arrives at 9:30 am in their own time zone, and a reply stops every follow-up. See the full flow in how Reach Crew works.
Is it fine to email IT leaders at hospital systems?
Yes, at their work address, with a short, relevant note and an easy way to opt out. Reach only uses work addresses and never counts a personal one.
02
How does Reach Crew pick the timing?
Each email goes at 9:30 am on a weekday in the recipient's own time zone. For Texas that is Central time, wherever you are.
03
What happens when someone replies?
Follow-ups stop for that person the moment they reply, and the reply lands in your inbox like any other email. Without a reply, a short follow-up goes on day 3 and day 7.
04
How many emails go out per day?
A new mailbox starts at 5 first emails a day and rises over about two weeks, to 20 a day for a personal Gmail and 30 for Google Workspace. The slow start protects your mailbox's good name.
05
What does it cost?
Reach Crew is free to start with 1,000 credits and no card. Finding a person costs 10 credits, checking the email 6, writing the draft 10 and each send 1. That covers about 34 people from start to finish, follow-ups included.
